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Simplify the Admissions Process with Student Management Systems

Πρακτικός Οδηγός Εξ Αποστάσεως Διδασκαλίας για Εκπαιδευτικούς
24 Απριλίου, 2020
 
 
 

Education is a continuing and evolving process partially due to the change in the needs of students and educators. In the past few years there have been rapid technological improvements that have modernized education to meet the needs of digital-savvy students and online distance learning.

The adaptation of new technologies has presented new challenges to both educators and students, but the benefits of the technology cannot be disputed.

Lately, schools, universities, and other educational institutes are seeking new ways to enhance their management processes, to improve their administration system and provide an advanced educational experience to their teachers, students, and parents.

In order to meet these ever-changing needs of education, many institutions are embracing new technologies and are starting to use student information management systems, to support and perform their functions more effectively, efficiently in order to satisfy their clients.

The digital admissions process for institutions: a valuable tool

The use of software can assist an institution in its daily routine, planning, and management. For instance, a school information management system can facilitate and manage all aspects of the admissions process. At the beginning of every academic year, admissions processes are of paramount importance to every candidate, parent, and institution.

For candidates and parents, admission services provided by an institution increase its reliability and professionalism and at the same time make the process more convenient, while for an institution the admissions process is the way to select competing and promising applicants. The traditional admissions processes can cause major problems, stress, and confusion to an educational institution, especially when working with manual admission processes, thousands of applications, and in a short period of time.

The need for a digital admissions management system is real and has become a necessity, as it will simplify the admissions process, while at the same time it will increase the performance of the institution. Moreover, technology has changed the way we interact and communicate with various stakeholders. Hence, the modernization of the traditional application process with new and innovative web-based management systems is an advantage that can make a very real difference.

Equally important is that applicant’s registration and documentation entries via software are a major advantage for back-office services. The institution staff can have quick and easy access to applicants’ information, filter them and review their applications, check for missing documents, calculate application marks, arrange interviews and exams, inform the applicant regarding the final decision and manage the billing processes in case of acceptance.

All those complex and time-consuming processes can be easily managed with the use of a student management system ensuring the efficiency of the institution and the satisfaction of each applicant. Moreover, another important advantage of using an online admissions system is that it is highly reliable and efficient, while it carefully evaluates candidates, minimizing the risk for human error that could deprive a highly qualified applicant the chance for a position.

As an educational institution receives thousands of applications, it is essential to ensure that all applications will be treated fairly. Another important benefit for institutions is that by using a software suite for student management allows monitoring of the admissions process, providing information to the institution regarding the progress of the admissions process and possible changes that could maximize the efficiency of the process.

Web-based admissions process for applicants

Using a web-based solution allows an institute to provide applicants with a very friendly and easy to use the system, where they can register and apply. Via their personal dashboard, the applicants can fill in the required personal information and data related to their qualifications, upload the necessary supporting documents or other information necessary for the review of their application.

Additionally, through the portal, the applicants can be informed about the progress of their application, accept, or decline the offer and in case of acceptance deal with the payment plans. Moreover, before submitting, the system can check for possible errors and criterial acceptance fulfillment, ensuring that the form has been correctly filled out.

Hence, implementing digital admissions processes not only minimizes the possibility of human errors but also ensure admissions without long queues of applicants and parents and endless paper forms. Furthermore, applicants can submit their applications at their convenience, which is an enormous benefit for applicants from abroad or located across the country and also for applicants with disabilities.

The simplified-admissions-process

The admissions process is quite easy and straightforward for applicants. All applicants need to do is:

Classter Advanced Admissions Module

As we showed earlier there are undeniable weaknesses in an admissions process that is primarily done manually. To overcome this weakness the Classter Student & Learning Management System can offer the desired solution. Classter is an ingenious and valuable cloud-based information management system, an advanced school gate that offers its users boundless possibilities.

Classter is designed and developed to meet the management needs of modern education systems, while it also supports the needs of educators, learners, and parents. Classter can be implemented at all levels of education from kindergarten to Higher and Vocational education. Moreover, supplementary education, training centers, language, music or even dance schools can benefit from Classter school & learning management system.

Classter information management system has powerful features for an educational institution concerned with the admissions processes. Using Classter admissions system will allow an institution to distribute the admissions forms to a wide range of applications, leading to the reception of applications from a wider pool of qualified applicants.

Additionally, an online submission system could be used as an effective marketing tool allowing the institution to create a database of potential applicants, to which the system can send an automatic email concerning the institution’s news or other marketing information. Equally important, is that the use of Classter, can eliminate the potential for errors during the admissions process, as the combination of manual submissions along with the stress of the admissions period and the application processing, can lead to major mistakes that affect the image of the institution negatively.

This information management system can save both the applicants’ and institution’s time via its eligible admissions forms while overcoming possible geographical boundaries. Equally important, is the fact that the admissions process is precise and reliable due to limited human participation.

Hence, the system will ensure that all applications will be treated equally, minimizing the risk for error, prejudice, and the possibility to reject a qualified applicant accidentally. Another important benefit is that Classter apart from its friendly interface, it is a dynamic tool that is constantly updated with new features that aim to meet the needs of each educational institution.

By investing in a next-generation system like Classter, your admissions process will be simplified and will become a more convenient process for your applicants. Classter is a powerful communication tool that will allow your institution to maximize its professionalism and ensure not only the applicant’s satisfaction but also the selection of highly qualified applicants.

Use Classter tool across your multiple departments to improve your academic performance and excellence. Furthermore, Classter will help you compete with other institutions for prospective students, ensuring a high return on your investment. Offer your applicants and their parents a superior admissions experience ensuring their satisfaction.

Update: A new version of this article was published at 16/06/2020.

 
 

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