Classter 2025.2 delivers major updates across financial management, academic planning, and user experience. Key highlights include the new Manage View for personalized data handling, multi-year financial arrangements, and expanded scheduling precision. This release strengthens automation, control, and long-term planning across all major modules—enhancing operational efficiency for institutions of every level.
Important Structural Changes in the New Edition
Manage View
The new Manage View, currently available in the Student List, replaces the old column chooser, enabling users to save personalized views with selected filters and columns. Users can also control the visibility of advanced filters and save both filter settings and visibility per academic period. Views can be shared with specific users or roles, but only the user who shared the view can modify it. If a view is copied instead of shared, recipients can adjust it independently. Access to system views and sharing rights is managed through user privileges.
Important General Improvements
Multi-Period Financial Arrangements: Financial arrangements can now be configured to remain active across multiple academic periods, using a new setting: “Enable Multiperiod Financial Arrangement.” This allows a single arrangement to cover several periods (e.g., 4 years of study), with all financial processes—totals, views, filters, payments, validations—treating it as active in each applicable period. Previously, arrangements were only limited to just one period. This applies to both web and mobile portals.
Update to Existing Functionality Per Feature and User Type
Core
Improvements in Student Form and Views
Postal Code Suggestions Filtered by City: Users can now select a City, and the system will display only the related Post Codes. The dropdown list must be populated with all valid options for the selected City. This behavior is controlled by the new Address Filtering Mode setting for flexible address selection.
New “Municipality” Dropdown in Demographic Data: A new dropdown has been added to capture the student’s Municipality, including predefined combinations of Region, County, and Municipality values.
Extended Student Search Fields: Student search functionality has been enhanced to include three additional fields: Passport, External Code, and TAX ID. These fields are now searchable when “All Fields” is selected or individually enabled across key student search controls.
Quick Search Filtering for Relatives: A new optional switch allows users, based on their role permissions, to search all relatives without grade or location restrictions. By default, the search is limited to relatives linked to students within the user’s assigned locations and grades
New Columns in Relatives: Two new columns—Title and Status—have been added to both the Relatives List and the Students Per Relative list.
Global Registration Number (GRN) Improvements: The Global Registration Number (GRN) is now available as a customizable literal in Terminology, with multilingual support applied across the Portal and API. It can also be shown in the student profile as a read-only label, enabled via the informational labels setting.
Enhanced Students per Medical Data List: Now using Manage View with improved layout: added Global Registration Number column, renamed “Father’s full Name” to “Father Name,” and moved the “Create CRM” action to the bottom.
Educational Program Management Improvements
Signature Filters: Users can now filter signed Applications and Educational Programs more precisely in the Application list and Students per Educational Program list. A new Process Type selector enables switching between the two, showing only relevant entries and templates based on the selected process.
New columns in Student per Educational Program View: New optional columns include First Contact Date (overall and per period) and Status Last Change Date. Start/End Date columns are now labeled as Educational Program Start and End Date. Educational Program custom dates are also available for display.
Bulk Reporting by Educational Program: You can now choose to send reports grouped by Educational Program instead of just by Student. This makes it easier to target specific programs—like sending marks only for students in a selected Educational Program—using their unique identifiers.
Teacher Form and Management
Teacher Enrollment Overview Across Periods: A new button under Allocations History opens a read-only popup showing all of a teacher’s enrollments across academic periods. This helps users review previous teaching allocations when adding new ones, with two views: Main Period & Subject and Main Period & Group.
Teacher Workload Overview & Substitution Tool: A new Staff Workload tool is now available for back-office users, providing a complete view of teachers’ availability and daily workload across sessions, timetables, meetings, assessments, and more. With smart filters and clear status indicators (Available, Partially Available, Not Available), users can easily identify suitable teachers — particularly for session substitutions. A Daily Workload view is also included for detailed, per-teacher scheduling, accessible directly from the Teachers List or Preview.
Auto-Populate Supervisor in Contracts: New teacher contracts now auto-fill the Supervisor and set Supervisor Type to Employee, based on the teacher’s main card.
Teaching Hours Per Supervisor: A new “Per Supervisor” view groups teaching hours by supervisor. Each supervisor is shown as a header, with assigned teachers and their corresponding hours listed below, along with the supervisor’s total hours.
Teacher Certifications: Educational Level Added: Each certification entry now supports an optional Educational Level field, enabling better classification and filtering of teacher qualifications.
Consent & Admission Management
Admission Documents in Grid Columns: Some grids –Student List and Application Management lists – can now include selected admission documents and consents as columns. Content is shown based on access rights, with full details available via export or pop-up.
Validation for Admission Data and Consents Configuration: The system now blocks changes to “Per Period” or “Allow Multiple Entries” if existing student submissions would be affected. A clear message explains the issue and suggests using a new category instead.
Availability Schedule
Classroom Booking and Scheduling Enhancements
The Classroom Bookings and Scheduling views have been upgraded with several new features:
- Zone Ordering: Zones in the dropdown can now be reordered via drag-and-drop for a customized display.
- Advanced Filtering: Users can group by building and display timetable periods by zone, improving layout clarity based on settings and view mode.
- Export and Reports: A new Excel export option and a dedicated Reports dropdown are available in the per-classroom view.
- Availability & Scheduling Improvements: Enhanced filters (zone, section, time), clearer tooltips, and improved actions (substitute, edit, delete) have been added. Classrooms now show in popups, and cancelled sessions can be toggled.
Other
Group and Timetable Management Enhancements
Classter introduces several updates to improve group organization, supervision, and scheduling:
- Timetable Category Integration: Groups can now be directly linked to Timetable Categories, which are also promoted as a core session property. All session-related forms—create, edit, list, import, and scheduling—have improved filters and dropdowns for better clarity, using labeled contexts like Session Timetable, Group Timetable, and General Timetable.
- Administrative Supervisors: Groups now support assignment of an Administrative Supervisor (one per period). This role is reflected in new columns, filters, and bulk actions, aiding reregistration oversight.
- Re-Registration Tracking: Two new columns—Re-registered Students and Not Re-registered Students—have been added to the Groups list, along with a filter to track re-registration status across groups.
- Next Group Filter: A new advanced filter identifies groups with or without a defined next group, making it easier to manage academic progression.
Configurable Username Format for 3rd-Party Integrations: The format of user names stored in the UserProfile—used for syncing with third-party systems—is now configurable. Users can choose to copy the entity’s name directly, convert it to Latin characters, or apply a predefined inflection based on the institute’s default language.
Username Format: Enhanced Handling for Long and Complex Names: Usernames and account emails now automatically trim leading and trailing spaces from FirstName and LastName before applying format rules. This ensures accurate and consistent output.
New Grade Filter Available in More Forms: The Grade filter has been added to the Marking Period form and the Extra Grades dropdown in the Grade form.
Academic
Gradebook
Restriction on Final Mark Editing for Teachers: A new setting allows institutions to prevent teachers from editing the final overall mark in the gradebook. When enabled, teachers can only enter marks for individual categories — final marks will be calculated automatically, provided auto-calculation is also enabled.
Annual Results & Certifications
Filtering Enhancements in Annual Results: The Annual Results list now includes new filters for Stream, Annual Result Model, and Group. Existing filters like Location and Grade have been moved to Advanced Filters and now support on-demand loading for improved performance.
eDiploma: Classter now offers an anonymous API endpoint for retrieving verified student degree data by identifier, enabling integration with government blockchain-based verification systems, currently available to universities in Cyprus.
Assessments
Assessment Scheduling Enhancements
The Assessment Scheduling form has been upgraded with new filters, actions, and usability improvements:
- New Filters: Filter assessments by Grade, Published Marks, Teachers, and Invigilators using searchable multi-select dropdowns.
- Improved Search: A new general search field and an “Unselect All” button streamline selection. Date filtering is now optional—assessments can be searched without specifying a date range.
- New Column & Actions: A Time column has been added, and a new bulk action allows unpublishing marks per assessment for better scheduling control.
- Default Assessment Creation Option Update: When copying assessments to other groups, the default behavior is now installation-specific: Higher Education creates assessments for one instructor only, while K-12 keeps the option for all instructors.
Bulk Session Assessment Management in Session List: Back-office users can now use a new “Manage Session Assessments” action to bulk create or remove assessment links for all sessions matching specific filters, without manually selecting rows.
Validation When Changing Assessment Type: Previously, the system enforced a matching marking range even when no marks had been submitted. This has now been corrected—validation for marking range is applied only if the assessment has already been marked, allowing greater flexibility when updating unmarked assessments.
Configurable Student Identification in Assessment Marking: A new setting allows institutions to define which student ID (e.g. ID card) is shown during assessment marking. This feature, aimed at Higher Education, respects system settings and teacher access rights.
Attendance
Attendance Handling of Student Educational Program: Attendance submissions now determine each student’s status based on the educational program linked to the group’s grade, rather than only the academic period. This ensures students are properly included or excluded in subject, weekly, and fast attendance processes based on their active educational program.
New Group Filters for Attendance Analysis: Two new filter sets added: one for student enrollments and another for submission groups. Existing group filters moved to Advanced Filters with updated labels.
Scheduling & Timetable
Distance Between Buildings: You can now add the distance and expected time between buildings to help identify possible scheduling gaps. This helps spot cases where teachers don’t have enough time to move from one building to another.
Period-Based Timetable Category Dates: Timetable categories now support start and end dates configured per academic period. These period-specific dates are automatically applied across all relevant forms and dropdowns (Sessions, Timetables, Attendance, etc.), ensuring accurate scheduling aligned with each active period.
Session & Timetable Audit Logging: You can now track session changes from the Audit Trail tab in Weekly Session Management. The log includes:
- Basic Log: Changes to session title, status, or substitutes
- Teaching Assignments Log: Updates to assigned teachers, groups, or subjects
- Analytical Time Log: Hour-based changes (if hour tracking is enabled)
Each entry shows what changed, when, and by whom. Timetable edits are also fully logged for reference.
Mass Action: Auto-Update Teacher Allocations from Sessions: A new mass action lets authorized back-office users assign teachers to groups and subjects using data from selected sessions. Available in Weekly Session Management, Teacher Form, Session Form, and Timetable Scheduling, the process follows timetable logic and includes filters, reset options, and a mandatory “execute” confirmation step.
Session Management
Timetable Category as Core Session Property: Timetable Category is now a primary property of each session. Based on the selected category, the system dynamically filters available teaching assignments, classrooms, and time slots. Associated permissions and constraints are also automatically applied.
Weekly Session Management Improvements
The Weekly Session Management form now supports more precise and flexible session handling:
- Targeted Deletion: You can now delete a specific teaching assignment for a selected group without removing the entire session, preserving co-teaching structures and respecting session restrictions.
- Enhanced Controls: New features include a subject limit setting, smarter teacher selection, and a bulk date change action with validation.
- Improved Interface: A new “Teaching Calendar” tab, better timetable visuals, session tooltips, and availability alerts provide clearer scheduling and management.
New Session Property: Extra or Not Planned: An optional checkbox is now available to flag sessions as Extra or Not Planned, for urgent or ad-hoc cases. This informational property is activated via settings and shown based on user privileges.
Canceled Session Status: Sessions can now be marked as Canceled, displaying the label [Canceled] across all session lists and dashboards. Canceled sessions in the calendar are visually distinguished with a specific background and border color for easy identification.
Advanced Session Locking by Role and Timetable Rules: Classter now offers enhanced session locking across three levels: Per session, By timetable category date, and by user role for each timetable category. When a session or timetable category is locked, users can no longer create or edit key fields like date/time, classroom, teaching assignments, or hour type. Locking is fully respected across dashboards, forms, mass actions, calendar views, and mobile.
Session Creation Without Teacher Enrollments: All session forms now support assigning teachers even based on contract allocations or without filtering, in addition to enrollments. Back-office users can select the method, offering more flexibility in session planning.
Copy Sessions to Other Groups: A new mass action lets users easily duplicate existing sessions to another group. Simply select a destination group and choose whether to copy only co-teachings that match the original group or include all. No checks are performed for teacher-subject-group allocations or timetable constraints—sessions are copied exactly as they are, making the process fast and straightforward.
Billing
Collector Module
The new Collector’s Module introduces a comprehensive set of tools for managing financial arrangements under collection:
- Collection Management Overview: A dedicated interface merges all active collection cases, with sections for collection lists, financial summaries, and activity logs.
- Collector Restrictions & Auto-Assignment: Institutions can limit collector eligibility based on employee categories. If no collector is set when creating an arrangement, the logged-in back-office user is assigned automatically.
- Bulk Collector Assignment Wizard: A step-by-step tool allows mass assignment of unpaid arrangements to collectors. It supports filtering, rule-based allocation (by amount or count), and execution tracking—ideal for periodic high-volume operations.
- Collection Logging & Bulk Actions: All updates to collectors, statuses, and comments are logged. Users can manage collection statuses (New, In Progress, Closed) and use bulk actions to update assignments and notes, with user-based privileges and visual indicators.
- Auto-Close on Full Payment: Collection cases automatically close once all due payments are completed, streamlining financial status maintenance and reducing manual oversight.
Financial Module Improvements
Auto-Update Program Status on First Payment: A new billing setting enables institutions to automatically update the status of connected educational programs upon issuing the first transaction (either a Payment Receipt or an Invoice & Payment). Once configured, the selected status is applied to all related programs.
Mass Consumption of Voucher Discounts: A new action, Add Voucher Discounts, allows users to find students with a specific agreed discount and apply a new selected discount across all their eligible arrangements.
Bulk Export Limit Increased for Financial Overview: The export limit for the Financial Overview grids is now increased to 50,000 rows, allowing users to export larger datasets at once. This update applies to all three grids under the Financial Overview menu.
Bulk Review for Arrangements: New bulk review options let users update arrangement status and add comments, in addition to color review. Actions are selectable via checkboxes, offering more control directly from the Arrangements list.
Default Behavior for Auto-Connect Transactions: When the setting to auto-connect transactions during issuing is enabled, the corresponding option in the UI will now be automatically selected by default. (include in settings about financial improvements)
New Cashier Filters in Transaction List: The Transaction List now includes Cashier Registry and User as optional columns and advanced filters, helping users better track and manage transaction sources.
Admission
User & Admission Signup
Sort Admission Users by Student Code: In the Admission users list, users can now sort records by Student Code. This helps quickly find or organize students based on their unique codes.
Admission/Reregistration Process
Hide “Apply for Another Period” Button: The “Apply for Another Period” button is now hidden when only one admission period is available. This update removes unnecessary options and provides a cleaner, more focused user experience.
Reregistration Only (online and via back office)
Controlled Re-Registration Based on Latest Enrollment: Students and parents can re-register an educational program only from the latest academic period in which the student is registered. This prevents inconsistencies when multiple source periods are open and ensures alignment with the student’s current stream and program structure.
Application Handler & Management
Optional Auto-Rejection of Other Applications: Other applications are no longer auto-rejected when an offer is accepted, as long as no default rejection status is set in the configuration.
CRM & Messaging
Quick Signature Requests for Student Cards: A new signature icon is now available in the Student Simple Card, enabling quick access to manual signature requests, similar to the Student List functionality. Available for CRM-licensed back-office users (Admin/Sec/Owner).
New CRM Action Permissions: Certain user types can now be allowed to create CRM actions without requiring edit rights. A new configuration table in the CRM category setup defines which entities are permitted to submit actions, offering more flexible control over creation and editing.
Unauthorized Absence Notifications: GRN Tag Support: Attendance notification templates now support the [GLOBALREGISTRATIONNUMBER] tag, allowing you to include each student’s GRN in automated absence alerts for improved identification and clarity.
Outstanding Payments Notification Service: A new Notification Service Template is now available to notify students, parents, or financial contacts about total outstanding balances across all periods. Messages are sent automatically based on configured thresholds and recurrence, using supported tags from Delay Payment Notification templates.
Internships
Internship Module Enhancements
The Internship module has been significantly updated to improve usability and data accuracy:
- New Grid View: A dedicated Grid View is now available for back-office users in both Internships and Theses, featuring advanced filters, bulk actions, inline editing, and exports. It mirrors the logic and permissions of the existing Card View for consistency.
- Enhanced Enrollment Details: Internship enrollments now capture the student’s Grade, Stream, Education Category, and Curriculum at the time of registration, for statistical reporting.
- Improved Student Search & ID Display: Users can now search for students by name or ID during enrollment. For authorized roles, the identification number is also displayed in the selection list, with visibility controlled by user settings.
- Updated Attendance Rules: Students can now submit attendance up to the end date of their active internship contract. If no contract exists, attendance is allowed up to the current date.
- Updated Sorting in Internship Lists: Internship lists now use improved default sorting: Card and Grid views are sorted by submission date (newest first), while the Per Subject view is sorted by subject position in ascending order.
- Internship Icon for Enrolled Students: Students enrolled in an active internship now display an icon in Quick View and the Student Form. Clicking it opens a popup with internship details for quick access.
Advanced Configurations
Custom-Made Advanced Reporting: A new Custom Data tab has been added under Advanced Configurations, allowing users to define and manage extra data fields called Custom Properties. These fields (text, checkbox, or date) can be assigned per academic period and are stored in a structured format within the system’s Custom Properties Settings. Each property works like a reusable parameter that can be referenced in custom reports or procedures.
New Bulk Tools
Mass Import via Database Tables: Classter introduces mass data imports directly from predefined database tables, offering a powerful alternative to Excel-based imports. This feature enables automated execution through the Notification Service, with full support for logging, cancellation, and layout validation. Ideal for internal teams or clients with DB-level access, it introduces a new source selection option and a layout management interface across all supported import tools.
Mass Import Tools: Email Validation: Email validations previously available in student and relative imports have now been applied to Teachers, Employees, Companies, and Agents mass import tools — improving consistency and ensuring clean, accurate data across all bulk import processes.
Mass Imports: Final Marks via Abbreviation or Code: Gradebook mark imports now support subject matching by Abbreviation or Code, ensuring accurate mapping when subject names are identical.
Specialized for Higher Education
Subject Abbreviation in Enrollment Views: Subject abbreviations are now displayed before subject names in both online and curriculum-based enrollments. If defined, the abbreviation appears in brackets (e.g., [MATH] Algebra), helping students quickly identify subjects during the enrollment process.
Subject Credits Added to My Subjects: The My Subjects view now displays credits for college-level subjects, using curriculum data when available. Credits appear only if they are not excluded from transcripts and are not hidden by settings.
Minimum Allowed Credits per Enrollment Period: A new field has been added in curriculum settings to define the minimum number of credits a student must enroll in, per period, during self-enrollment. This complements the existing maximum credits field and is validated during final save in online enrollments, reregistrations, and admissions.
Annual Results: Calculate Final mark & CGPA Using Highest Mark: A new setting allows annual results to use the highest recorded mark for each subject—rather than the latest—when calculating the Final Mark and CGPA. This does not affect term or academic period results, which will continue to use the latest mark. The option is available as a checkbox in the annual result model configuration and applies only when no specific mark is forced in the transcript.
Student Un-Enrollment from Subjects: Students can now un-enroll from eligible subjects within a set number of days after registration. The option is shown only for valid statuses, with clear warnings before the un-enrollment is processed.
Consumer API
Improved Filtering in Get Applications API: The Get Applications API now supports the “modified from” and “modified to” filters, consistent with the Get Students API. These filters retrieve applications based on their last modification or creation date. The system ensures the modified date is always updated when application data changes.
Mobile Features
Online Meeting Management for Parents, Students, and Teachers: Parents and students can now schedule and manage online meetings with teachers & staff directly through the mobile app. A new role-based menu, “Students’/Parents’ Meetings,” gives access to booking forms and meeting history, with options to view availability, reschedule, or cancel. Teachers can also view and manage their scheduled meetings, including canceling or marking them as completed, with actions based on CRM configuration and role permissions. Availability, scheduling, and visibility are all governed by central settings.
Teacher Messaging via Mobile: Email & Bulk Recipients: Teachers can now send emails via the mobile app using the existing Classter messaging system. Message type (Email or Internal) is selected before adding recipients. Bulk recipient selection supports Students, Groups, Relatives, Teachers, and Guardians, based on rights. A preview table lists recipients with basic details and allows bulk removal.
CRM Requests & Comments Now Available in Mobile: The CRM Requests and Comments feature—already part of Classter’s web platform—is now supported in the mobile app for students and parents. A new “Requests” menu provides access to view and submit CRM entries based on role rights and CRM category permissions. Customizable forms, dynamic fields, and attachment support are included, with email notifications sent automatically for auto-approved categories.
Financial Overview: Full Functionality for Students and Parents: Students and parents can now view all financial arrangements, receipts, and outstanding balances across academic periods, including unconnected receipts. New lists, academic period selection, receipt downloads, and updated outstanding totals are available, with full mobile support and security restrictions applied.
My Reports: New Menu for Students, Parents, and Teachers: A new My Reports menu is available in the mobile app, enabling students, parents, and teachers to access and run their assigned reports based on role and user type. Users can select a report, complete any required parameters, and download the generated files directly to their mobile devices.
PIN Code & Signature for Consents: Users can now verify consents using a PIN Code and General Signature in the mobile app. The PIN is sent via SMS or email and must be entered to complete consent submission, enhancing security and validation.
QR Code Scanning for Membership Verification: Back-office users (e.g., Admins, Secretaries) can now scan QR codes via the mobile app to access a student’s membership verification page. A new configuration setting (not visible to end users by default) defines whether scanning is based on Benefits QR code, Username, or Account Email.
Session Dashboard for Students, Parents, and Teachers: A new shared Session Dashboard is introduced, allowing students, parents, and teachers to view session details and access related actions such as attendance, homework, session marks, and assessments. Teachers have extended rights, including session status management, editing, messaging, and file uploads, with all visibility and actions controlled by user roles and system settings.
Enhanced Assessment Marks in Mobile App: The Student/Parent App now includes new filters, sorting options, and detailed assessment information aligned with the web portal. Updates include marking period descriptions, delivery status, absence indicators, collected outcomes, and quiz results, enhancing the assessment of review experience.
Multi-Period Financial Arrangements on Mobile: As mentioned, financial arrangements can remain active across multiple academic periods in the mobile portal, with all related data—totals, installments, and receipts—displayed accordingly.
UI Skeleton Screens for Smoother Loading: Skeleton screens with animated placeholders are now active across key app areas—including Home, Messages, Learning, Operations, and Attendance—providing a more intuitive loading experience while data is retrieved.